California Revealed is an opportunity to receive valuable assistance with digitization, online access, and digital preservation for your California heritage collections.
Major features of California Revealed include:
- partners nominate materials to be digitized and added to the online California Revealed collection
- partners contribute discovery metadata for materials to be digitized
- State Library funds digitization (using selected vendors nationwide), online hosting for public access, and digital preservation
- each partner has its own web page at the California Revealed website to display digitized materials from its collections
- partners receive copies of digitized materials
- partners are responsible for fulfilling user/patron requests for high-resolution files
An additional goal of California Revealed is to foster greater collaboration among cultural heritage institutions. Collaborations between public libraries and other local libraries, archives, museums, and historical societies to collectively reveal their local heritage are encouraged.
Our 2019/2020 application process is now open!
Nominations are due Monday, September 30, 2019.
In order to participate, partners must fill out the California Revealed Application Form and nominate items you propose to digitize. All nominations must be accompanied by metadata records, submitted using our online repository, Islandora. To set up an account in Islandora, please contact us at firstname.lastname@example.org. If you have large batches of records, a spreadsheet form is also available.
Each partner should limit nominations to 200 items (and 200 records), whether the item is a single digital image (e.g., individual photographs) or includes multiple parts or pages (e.g., a folder of images described at the folder level and pertaining to one subject, an oral history consisting of several tapes, or a book of many pages).
California Revealed prefers to digitize on a collection- or series-level, and mixed collections are welcome. If a collection or series includes more than 200 items, please nominate all items in that collection or series, as we would like to keep collections together.
Exceptions to the above limits are being made for nominations of a single title, or run, with more than 100 issues, e.g., newspapers and other serial publications, as well as for nominations of existing digital collections of items previously digitized. If the nomination is selected for an award, but the cost exceeds available funds, an award to digitize part of the run or series will be offered.
Please include the minimum required metadata for each nomination.
In order to maximize the discoverability of your collections, we strongly encourage you to add more than just the required fields!
Please follow our Metadata Guidelines.
Please consult our Permissions Guidelines.
California Revealed Minimum Required Metadata
Full statement: “Public Domain. No restrictions on use.”
Copyrighted. Rights to the work are owned by the partner or copyright holder has given partner permission.
Full statement: “Copyrighted. Rights are owned by [Library/Archive or Copyright Holder]. Copyright Holder has given Institution permission to provide access to the digitized work online. Transmission or reproduction of materials protected by copyright beyond that allowed by fair use requires the written permission of the Copyright Holder. In addition, the reproduction of some materials may be restricted by terms of gift or purchase agreements, donor restrictions, privacy and publicity rights, licensing and trademarks. Works not in the public domain cannot be commercially exploited without permission of the copyright owner. Responsibility for any use rests exclusively with the user.”
Copyright status unknown. The work may be protected by the U.S. Copyright Law (Title 17, U.S.C.), but its status is unknown.
Full statement: “Copyright status unknown. This work may be protected by the U.S. Copyright Law (Title 17, U.S.C.). In addition, its reproduction may be restricted by terms of gift or purchase agreements, donor restrictions, privacy and publicity rights, licensing and trademarks. This work is accessible for purposes of education and research. Transmission or reproduction of works protected by copyright beyond that allowed by fair use requires the written permission of the copyright owners. Works not in the public domain cannot be commercially exploited without permission of the copyright owner. Responsibility for any use rests exclusively with the user. [Library/Archive] attempted to find rights owners without success but is eager to hear from them so that we may obtain permission, if needed. Upon request to [email address at Library/Archive], digitized works can be removed from public view if there are rights issues that need to be resolved.”
California Revealed Additional Metadata
In order to maximize the discoverability of your collections, we strongly encourage you to include the following fields:
Awards will be made based on the following criteria:
- significance to local and state history
- availability of description for the nominations
- intellectual property rights in the public domain, held by the owning library, or secured from the rights holder, when possible
- technical limitations of equipment to digitize original resources
- cost of digitizing nominated resources relative to available project funding
Project awards will be made in November 2019 for an implementation cycle beginning in December 2019 and ending in September 2020.
If an award is offered, participation will require the commitment of your parent institution and its director’s signature on a partner agreement form. Thank you!